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Monitoring and Evaluation of Projects

Monitoring provides donors, partners, governments, and other stakeholders with clear, detailed information on the progress made towards the achievement of project results. Monitoring is necessary for effective evaluation, which in turn promotes organizational learning and accountability, informed decision making, and the increased effectiveness of the Organization as a whole.

When working on sustainable development solutions project evaluation is most important because it is considered an integral part of the project development process, and is required by a majority of donors to be incorporated into program design. Evaluation is not a controlling tool or formal requirement but a mechanism that offers the project manager the opportunity to perform implementation in a more efficient manner.  It also assists in paving the way for further roll out of the project. Ideally for each organization an explicit policy on evaluation should be designed and included into strategic development plans.  

We can offer our assistance in the development of such policy. Beginning with strategic approaches and culminating in external evaluation provided by our experts. Check out our services and rates

For Implementing Actors

For Donors

The full list of Monitoring and Evaluation services is presented below

Developing Monitoring and Evaluation Section of your Proposal

When you are developing your Project Proposal you may get stuck at the Monitoring and Evaluation section. The Donor will ask you to outline the methodology and Evaluation plan, and you are not sure how to go about it. We will assist you in drafting the Monitoring and Evaluation Plan based on a Logical Framework, and advise on the methodology to be applied.

Fee: from 100 to 250 USD

Ex-ante, Mid-Term and Final Monitoring and Evaluation

External Evaluation can provide evidence-based assessment of the worth or significance of a Project or its components. Mid-term  Evaluations serve to provide project managers with recommendations for improving the project’s performance and for the best use of the project’s resources. Final Evaluations assist in showing the donors the social impact of the program and serve as a powerful fundraising tool. Always include the monitoring and evaluation into the Project Design to strengthen your proposal.

Ex-ante evaluations focus on relevance of the Project to your programmatic goals.

Mid-Term Evaluations focus shifts towards effectiveness, achievement and recommendation for improvement.

Final Evaluations serve to assess the sustainability and impact of the Project.

Click here to learn more about our Methodology and Approach to conducting Evaluations.

Fee: from 1000 USD to 10 000 USD.

Monitoring Compliance with Contracts

Once the contract is signed it is important to set up the control system to ensure the delivery of the outputs in compliance with the terms and agreement of the contract. The Development Solutions will revise your Contract and Terms of Reference to align the timeframes for each deliverable and specify their technical aspects. Further, we are able to go on site to monitor, when the activities outlined in the contract are implemented by the contract service provider. In case of non-delivery or insufficient delivery we are able to mediate between you and the service provider on new timelines of delivery, a reduced scope of services or amending the contract. In the case of a serious contract violation we will advise on all aspects of contract termination.

Fee: 500 USD, travel cost plus per diem if necessary

Monitoring Inputs and Results

Monitoring inputs (resources) includes human, financial and other resources being used by the Project. We would ensure that the project budget is being utilized appropriately to achieve the project results. Monitoring of Activities and Results is usually based on key milestones and indicators from Logical Frameworks of the Project and involves service providers, stakeholders and project beneficiaries.

Fee: 500 USD, travel cost plus per diem if necessary

Developing Terms of Reference for the External Evaluator and assistance in the hiring process

Sometimes donors or development agencies need to hire a Monitoring Officer by announcing a Call for Interest. We can assist you in developing Terms of Reference for the consultancy position outlining key competences, estimating the number of working days and developing a Budget. We will also assist you in placing your position in major development job search resources. Often we serve as external experts in job panel reviews.

Fee: from 300 USD to 500 USD.

Designing Monitoring Plans

You will be confident when reporting to the donor. Consider designing Monitoring plans with us.  The latter specify what is to be monitored, how the monitoring will be conducted, who will carry out the monitoring, when and how frequently the monitoring will be conducted, the methods that will be used for monitoring, and the resources that are required for monitoring. You will receive Results Monitoring with our Framework and we will provide clear instructions to the parties responsible on data collection and data storage.

Fee: 1000 USD, travel cost plus per diem if necessary

Receive it free if you decide to order Mid-Term and Final Monitoring and Evaluation from us. Click here to learn more.